Using Find & Replace
Learn how to search for text, navigate results, and replace words or phrases efficiently in Microsoft Word.
Video
Watch the lesson video, then complete the reading and challenge.
Lesson Notes
Read through the key concepts before you try the challenge.
Using Find (Ctrl + F)
The Find command allows you to search for specific words or phrases in a document. Press Ctrl + F or click Find in the Editing group on the Home tab.
The Navigation pane displays all matching results. Click any result to jump directly to that location in the document.
Advanced Find Options
Click the dropdown arrow in the Navigation pane to access Advanced Find. This allows you to refine your search or locate specific elements such as tables, graphics, or footnotes.
Using Replace (Ctrl + H)
The Replace command allows you to search for text and automatically replace it with new text. Press Ctrl + H or click Replace in the Editing group.
Final Result
After using Replace All, every instance of the word is updated throughout the document instantly.
Knowledge Check
Which keyboard shortcut opens Find & Replace?
Practice File
Download this file and follow along with the lesson.
Challenge
Apply what you've learned in this lesson.
Using the provided practice file, complete the following tasks:
- Use Find to search for the word 'fiction'.
- Navigate through all results using the arrows in the Navigation pane.
- Open Replace (Ctrl + H).
- Replace 'Sewanee Review' with 'SR'.
- Use Replace All to update the entire document.
- Verify that all instances were correctly replaced.