Printing Documents
Learn how to access the Print pane, select a printer, adjust print settings, and print specific pages in Microsoft Word.
Video
Watch the lesson video, then complete the reading and challenge.
Lesson Notes
Read through the key concepts before you try the challenge.
Opening the Print Pane
To print a document, click the File tab and then select Print. This opens the Print pane where you can preview and adjust settings before printing.
Selecting a Printer
Use the Printer dropdown menu to choose which printer to send your document to. Word displays the printer status (Ready, Offline, etc.).
Choosing the Number of Copies
Use the Copies box to specify how many copies of the document you want to print.
Adjusting Print Settings
Under Settings, you can choose to print all pages, specific pages, one-sided or double-sided, portrait or landscape orientation, margins, and more.
Printing Specific Pages
To print specific pages, select Custom Print and enter page numbers separated by commas (e.g., 2,5) or ranges (e.g., 1-3).
Print Preview
The preview pane shows exactly how your document will look when printed. Use the zoom slider to adjust the view before printing.
Final Result
After selecting your printer, adjusting settings, and reviewing the preview, click the Print button to send your document to the printer.
Knowledge Check
Where can you preview how your document will look before printing?
Practice File
Download this file and follow along with the lesson.
Challenge
Apply what you've learned in this lesson.
Using the provided practice file, complete the following tasks:
- Open the Print pane.
- Select your printer from the dropdown list.
- Print 2 copies of the document.
- Print only pages 1–3 and page 5.
- Change the orientation to Landscape.
- Review the print preview before printing.