Dictation & Voice Features
Use Word's Dictation feature to type hands-free using your voice, and learn how to use voice commands to edit, format, and punctuate as you speak.
Video
Watch the lesson video, then complete the reading and challenge.
Lesson Notes
Read through the key concepts before you try the challenge.
What Is Dictation?
Dictation converts your spoken words into typed text in Word. It works with a microphone connected to your computer and uses Microsoft's speech recognition service. Dictation is available on both the desktop app and Word Online.
Starting Dictation
Click inside your document where you want to start typing, then go to Home → Dictate. The microphone icon turns red and a listening indicator appears. Speak clearly and Word types your words in real time.
Adding Punctuation by Voice
Speak punctuation marks aloud as you dictate. For example, say 'comma', 'period', 'question mark', or 'new paragraph' and Word will insert them automatically.
Voice Commands for Editing
You can use voice commands to make edits while dictating. Say 'delete that' to remove the last word, 'undo that' to undo the last action, or 'select [word]' to select a specific word for formatting.
Changing Dictation Language
Click the dropdown arrow on the Dictate button to select a different spoken language. Word supports dozens of languages and regional accents for dictation.
Stopping Dictation
Click the Dictate button again or press the keyboard shortcut (Alt + `) to stop dictation. The microphone icon turns back to its normal color.
Knowledge Check
How do you insert a period (full stop) when using Dictation in Word?
Challenge
Apply what you've learned in this lesson.
Complete the following tasks:
- Open a blank document and click Home → Dictate.
- Dictate a two-sentence paragraph, speaking punctuation marks aloud.
- Use the voice command 'new paragraph' to start a new paragraph.
- Say 'undo that' to undo your last dictated word.
- Stop dictation and review the text for accuracy.
- Correct any misrecognized words by typing normally.