Inserting Tables
Learn how to insert tables in Microsoft Word, navigate cells, and understand the different methods for creating tables.
Video
Watch the lesson video, then complete the reading and challenge.
Lesson Notes
Read through the key concepts before you try the challenge.
Why Use Tables?
Tables organize information into rows and columns, making data easier to read and compare. Common uses include schedules, contact lists, comparison charts, and data summaries.
Inserting a Table Using the Grid
Go to Insert → Table. Move your mouse over the grid to select the number of columns and rows, then click to insert the table.
Inserting a Table Using the Dialog Box
For precise control, go to Insert → Table → Insert Table. Enter the exact number of columns and rows in the dialog box, then click OK.
Navigating a Table
Click any cell to position your cursor there. Press Tab to move to the next cell, or Shift + Tab to move to the previous cell. Pressing Tab in the last cell of the last row automatically adds a new row.
Converting Text to a Table
If you have a list of text separated by tabs or commas, you can convert it to a table. Select the text, go to Insert → Table → Convert Text to Table, choose the separator, and click OK.
The Table Design and Layout Tabs
When your cursor is inside a table, two contextual tabs appear: Table Design (for styles and borders) and Layout (for rows, columns, alignment, and cell size).
Knowledge Check
What happens when you press Tab in the very last cell of a table?
Practice File
Download this file and follow along with the lesson.
Challenge
Apply what you've learned in this lesson.
Complete the following tasks:
- Insert a 4-column, 5-row table using the grid selector.
- Type a header label in each of the four columns in the first row.
- Fill in two additional rows of data using Tab to move between cells.
- Add a new row at the end of the table by pressing Tab in the last cell.
- Convert the comma-separated list in the practice file into a table.